Skip to main content
Routines are most useful when they are narrow, event-driven, and clear about what counts as worth notifying you. You do not need to start from a blank routine editor. After a chat handles a workflow correctly, tell the companion: 
Do this workflow every Tuesday morning.
Ask it to collect the missing details before it creates the routine.

​
Start with the trigger

Choose the trigger that matches the job:
  • Daily routine for morning briefings
  • Interval routine for frequent checks
  • Cron expression for advanced schedules
  • App trigger for events such as new email
If multiple actions happen from the same trigger and share the same context, put them in one routine prompt. Good: 
When new emails arrive, identify receipts, extract amount and vendor,
save attachments to the accounting folder, and draft a note to my bookkeeper.
Less efficient: 
Create one routine for identifying receipts and another routine for saving receipts.
Each routine execution runs its own AI call, so related instructions are often cheaper and easier to review in one routine.

​
Define notification rules

Tell the routine when to notify you. 
Notify me only when a customer email is urgent, a payment looks overdue,
or a reply needs my approval. If nothing needs action, delete the automatic chat.

​
Keep routines scoped

Avoid routines that inspect every connected app without a reason. Scope by account, folder, label, channel, project, or keyword when possible.

​
Use approval gates

For routines that can send messages or update systems, ask Strawberry to draft and notify first. 
Draft the reply and notify me. Do not send until I approve.

​
Review run history

Open strawberry://routines/history or a routine detail page to review run history. Use it to reduce noise, catch failures, and tune prompts. If a routine improves after tuning, ask the companion to update the routine prompt or create a skill that captures the refined workflow.

​
Good starter routines

  • Daily calendar, email, and Slack briefing
  • Weekly pipeline risk check
  • Invoice and receipt forwarding
  • Meeting follow-up drafting
  • New lead deduplication and enrichment
  • Competitor or target account monitoring